As organizations gear up for a post-COVID-19 world, leaders must rethink priorities and adapt to newer ways of working.
The workforce is dispersed across several locations; the lines between personal responsibilities and professional lives are rapidly blurring. Therefore, implementing technologies that improve employee engagement and shape employee experience is the need of the hour. A survey by PwC reveals 74% of organizations plan to increase spending on technology to address pressing HR needs.
HR Intranets are gaining immense popularity. By acting as a centralized digital hub for company-wide data, applications, and tools, they support knowledge-sharing, facilitate collaboration, drive employee experience and build an inclusive organizational culture.
Understanding the value of an HR Intranet and why it is essential for a smooth transition to a post-COVID era is necessary to secure stakeholder buy-in. To provide better insight, we present to you the key benefits along with HR Intranet examples, ideas, and best practices.
A survey by Gartner says, “48% of employees will likely work remotely at least part of the time after COVID-19.”
As companies shift to remote working models, leaders must take cognizance of their impact on the overall employee experience.
Since face-to-face collaboration will no longer be possible, employees can rely on the variety of communication tools and social capabilities that are a part of the HR Intranet to facilitate knowledge sharing, build culture, receive performance appraisal, and share feedback.
Organizations have heaps of HR documents, files, forms, data, and other resources, which may be spread across individual devices, siloed apps, emails, internal servers, or even paper-based systems.
This creates confusion, makes document search too time-consuming a task, and increases the risk of not accessing up-to-date knowledge, leading to errors in work and the possibility of non-compliance with legal procedures.
An HR Intranet hosts compliance policies, 401K, recruitment, employee benefits, and other procedural information on a comprehensive, centralized interface. This saves valuable employee time in searching for information.
Moreover, with digital tools, e-forms, custom templates, and workflows, companies can automate routine administrative procedures, such as onboarding, payroll or salary FAQs, insurance, performance reviews, etc., leaving HR personnel to focus on other critical tasks.
It is crucial to focus on initiatives that support employee well-being to combat feelings of anxiety, loneliness, and stress amidst the pandemic.
By publishing blogs and stories on stress management, physical and mental health, and encouraging the workforce to participate in discussions through designated forums on the Intranet, organizations can improve employee engagement and productivity.
Providing training modules and e-learning resources on the platform helps employees develop and hone essential skills.
Additionally, recognizing and publishing employee achievements on the Intranet increases motivation and employee satisfaction.
When the staff is geographically dispersed or siloed within their departments, it becomes even more essential to communicate the company’s vision, mission, and values to create a shared, virtual culture.
Employees search for meaning and purpose in daily work. And what better way to achieve this than communicating your organization’s brand, goals, projects, challenges, social initiatives, and upcoming events through a communications-centered HR Intranet.
To ensure you gain maximum value out of your organization’s HR Intranet, here are a few ideas and best practices to bear in mind –
Mesh, an Employee Experience Platform Office 365 intranet, provides a dedicated HR site and acts as a hub for employee-focused resources, including newsletters, blogs, events, contacts, HR apps, and many more. The SharePoint Intranet provides a reliable and secure platform for hosting employee data and documents related to salary, benefits, 401K, leaves, open positions, HR policies, performance appraisal, and feedback.
Site features include company name, a customized navigation menu (a Mega Menu), site logo, employee contacts, and custom tools (built on Microsoft PowerApps) for booking travel, requesting time-off, payroll, and other services.
Mesh is built with the best of Microsoft AI and Azure Services, including LUIS, Graph, Azure Search services, and MS Natural Language Stack and boasts of advanced features including:
We have more than 13 years of experience in deploying SharePoint Intranets. Our solutions are recognized by leading industry analysts, like Gartner, Forrester, and Clearbox, and implemented by large and medium-sized enterprises worldwide.
To know more about Mesh, feel free to contact one of our digital workplace experts.
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